City Council Agenda - September 26, 2023 | City of Monroe, Louisiana

regular session

Council Agenda Packet09262023.pdf

NOTICE

NOTICE IS HEREBY GIVEN that the City Council of the City of Monroe, Louisiana will meet in Legal and Regular Session at its regular meeting place, the Council Chamber, City Hall Building, Monroe, Louisiana, Tuesday, September 26, 2023 beginning at 6:00 p.m., for the following purpose:

1. To consider and act on all items listed on the attached agenda.

NOTICE IS FURTHER GIVEN that the Council reserves the right to change, add to or delete, any item listed on the attached agenda.

All interested persons are urged to attend these meetings.

Carolus S. Riley, CMC/MMC

Council Clerk

Please be advised that the City Council will embrace public participation to the maximum extent while still adhering to the occupancy limitation, social distancing guidance and the Open Meetings Law.

In accordance with the Americans with Disabilities Act, if you need special assistance, please contact City Council Office at (318) 329-2252 describing the assistance that is necessary.

AGENDA

City of Monroe

LEGAL & REGULAR SESSION – SEPTEMBER 26, 2023, 6:00PM

CITY COUNCIL CHAMBERS CITY HALL

I: ROLL CALL AND DECLARE QUORUM:

II: INVOCATION & PLEDGE OF ALLEGIANCE – MAYOR ELLIS:

III: COMMUNICATIONS & SPECIAL ANNOUNCEMENTS:

1. Mr. Harvey

2. Mrs. Ezernack

3. Ms. Woods

4. Mr. Marshall

5. Mrs. Dawson

6. Mayor Ellis

IV: APPROVE MINUTES OF THE LEGAL AND REGULAR SESSION OF SEPTEMBER 12, 2023:

(PUBLIC COMMENTS)

V: PRESENTATION:

NONE.

VI: PUBLIC HEARINGS:

NONE.

PROPOSED CONDEMNATIONS:

(Public Comment)

NONE.

VII: ACCEPTANCE OR REJECTION OF BIDS:

(Public Comment)

(a) Accept the bids of Industrial Research Corporation, Allied Universal Corporation and TDC, LLC for the purchase of Water Treatment Chemicals for the City of Monroe as recommended by the Purchasing Division for a one (1) year term of the contract with the option to renew two (2) times if the prices remain the same. The Bid Tabulation is attached.

(b) Adopt a Resolution accepting the Base Bid of Byrnes Mechanical Contractors, Inc., in the amount of $618,000.00 for the replacement of Air Handling Unit Civic Center Banquet Hall Project, and further authorizing an authorized city representative, to enter into and execute a contract for said work.

VIII: RESOLUTIONS AND MINUTE ENTRIES:

1. Council:

Public Comment:

(a) Adopt a Resolution granting an exception to the Open Container Ordinance to ARCO (The Arc of Ouachita) for a fundraiser/party (Sippin’ with the Skillies) pursuant to Monroe City Code Sec. 12-231 D. (Open Container Ordinance), and further providing with respect thereto.

(b) Adopt a Resolution granting an exception to the Open Container Ordinance to the City of Monroe for (Rolling on the Riverfront) pursuant to Monroe City Code Sec. 12-231 D. (open container ordinance), and further providing with respect thereto.

2. Department of Administration:

Public Comment:

(a) Adopt a Resolution authorizing a designated city representative to enter into an Agreement with ___________________________________ to provide insurance for the Monroe Transit System and further providing with respect thereto.

3. Department of Planning & Urban Development:

Public Comment:

(a) Consider request from Tower Storage of Monroe/J. Gregory Hull for a Major Conditional Use Permit authorizing the use of this location (605 & 609 North 31st Street) to operate mini warehouses in the B-3 (General Business/Commercial District). The Comprehensive Zoning Ordinance allows this as a Major Conditional Use in the B-3 (General Business/Commercial District). Major Conditional Uses are those uses that require another level of approval; therefore, this request comes before the City Council for their approval in addition to that of the Planning Commission.

4. Legal Department:

Public Comment:

(a) Adopt a Resolution authorizing the City of Monroe to enter into a Professional Services Agreement with Charles W. Herold III, APLC for Legal Services relating to the Kansas Lane – Garrett Road Connector Project (H.007300) and further providing with respect thereto.

5. Mayor’s Office:

Public Comment:

(a) Adopt a Resolution accepting and approving the Monroe Regional Economic Development Plan created under the United States Department of Agriculture (USDA) rural business development grant program.

6. Department of Public Works:

Public Comment:

None.

7. Department of Community Affairs:

Public Comment:

None.

8. Police Department:

Public Comment:

(a) Adopt a Resolution authorizing Mayor Friday Ellis to sign and accept a Louisiana Highway Safety Commission fy 2024 Traffic Safety Enforcement Grant and further providing with respect thereto.

9. Fire Department:

Public Comment:

None.

10. Engineering Services:

Public Comment:

(a) Adopt a Resolution authorizing a designated city representative to execute no cost Close Out Change Order No. One (1) for the Young’s Bayou Retention Area Project, between the City of Monroe and Womack & Sons Construction Group, LLC at the request of Louisiana DOTD and further providing with respect thereto.

(b) Adopt a Resolution accepting as substantially complete work done by Womack and Sons Construction Group, LLC on the Young’s Bayou Retention Area Project at the request of Louisiana DOTD and further providing with respect thereto.

(c) Adopt a Resolution accepting the Young’s Bayou Retention Area Project, between the City of Monroe and Womack and Sons Construction Group, LLC, at the request of Louisiana DOTD, and further providing with respect thereto.

(d) Adopt a Resolution authorizing Mayor Friday Ellis to enter into a Cooperative Endeavor Agreement between the City of Monroe and the State of Louisiana through the Office of Community Development for the West Parkview Drainage Project and further providing with respect thereto.

(e) Adopt a Resolution accepting as substantially complete work done by Womack and Sons Construction Group, LLC for the Monroe Tire Storage Building Project and further providing with respect thereto.

(f) Adopt a Resolution authorizing a designated city representative to execute Change Order No. One (1) for the Hadley Trunk Sewer Emergency Repair Project to decrease the contract amount by $234,075.00 and further providing with respect thereto.

(g) Adopt a Resolution accepting as substantially complete work done by Hemphill Construction Company, Inc. for the Hadley Trunk Sewer Emergency Repair Project and further providing with respect thereto.

(h) Adopt a Resolution authorizing Mayor Friday Ellis to execute Supplemental Agreement No. 6 between Volkert, Inc. and the City of Monroe for the Kansas Lane Extension Project Phase 1 (h.007289) and further providing with respect thereto.

BREAK IF NEEDED:

IX: INTRODUCTION OF RESOLUTIONS & ORDINANCES:

Public Comment:

(a) Introduce an Ordinance authorizing the City of Monroe to take corporeal possession of the property described below and sell to Katie Lee Banks, all rights, title, and interest that the City may have acquired to the Lot 21, Square 53, Ouachita Cotton Mills 2^nd Addition, Ouachita Parish, 1301 Georgia St., District 4, Monroe, La, by adjudication at Tax Saledated July 13, 1999, and further with respect thereto. (legal)

(b) Introduce an Ordinance amending the Schedule of General Fees and Charges for certain Monroe Recreational Facilities, redesignating Aerobics as Instructor Led Programs, increasing the maximum allowable fee, and further providing with respect thereto. (Comm.Aff.)

X: RESOLUTIONS AND ORDINANCES FOR SECOND READING AND FINAL ADOPTION AND SUBJECT TO PUBLIC HEARING: