City of Monroe, LA

ORDINANCE

STATE OF LOUISIANA                                                                 NO.  12,244               

CITY OF MONROE                                                                       

            The following Ordinance was introduced by Mr.  Muhammad                     who moved for its adoption and was seconded by Mr.  McFarland                                    :

WHEREAS, the City of Monroe desires to replace its current commercial card program with a more robust commercial card program that allows the City to improve its financial management and streamline its procurement processes;

WHEREAS, implementing a commercial card program will enhance accountability and transparency in City expenditures by integrating the program with our current financial accounting system and providing City departments with a more efficient and cost-effective method for making small-dollar purchases;

WHEREAS, the City, through the Department of Administration, solicited Requests for Proposals from qualified providers to implement a commercial card program to be integrated into the City’s Purchasing/Accounts Payable processes and that provides for revenue sharing rebates;

WHEREAS, Regions Banksubmitted a qualifying proposal that provided the best value to the City considering all available alternatives; and

WHEREAS, the Commercial Card Agreement, Business Loan Application, and other documents necessary to effectuate the agreement and commercial card program between the City of Monroe and Regions Bank are attached hereto and made part hereof.

NOW, THEREFORE, BE IT ORDAINED, by the City Council, in legal and regular session convened, that Stacey Rowell, Director of Administration, is authorized to enter and execute the Business Loan Application, Commercial Card Agreement, and all other documents necessary and proper to effectuate the agreement and commercial card program between the City of Monroe and Regions Bank.

This Ordinance was introduced on the  24th             day of September 2024.

            Notice Published on the  27th            day of September 2024.

This Ordinance having been submitted in writing, introduced and published, was then submitted to a vote as a whole, the vote thereon being as follows:

AYES:            Harvey, Ezernack, Woods, McFarland & Muhammad

NAYS:            None.

ABSENT:      None.

And the Ordinance was declared ADOPTED on  8th            day of October, 2024.

Juanita Woods                       

CHAIRPERSON

Carolus S. Riley                                 

CITY CLERK

Oliver Friday Ellis                             

MAYOR’S APPROVAL

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MAYOR’S VETO