City of Monroe, LA

NOTICE

NOTICE IS HEREBY GIVEN that the City Council of the City of Monroe, Louisiana will meet in Legal and Regular Session at its regular meeting place, the Council Chamber, City Hall Building, Monroe, Louisiana, Tuesday, September 22, 2020 beginning at 6:00 p.m., for the following purpose:

          1.  To consider and act on all items listed on the attached agenda.

NOTICE IS FURTHER GIVEN that the Council reserves the right to change, add to or delete, any item listed on the attached agenda.

All interested persons are urged to attend these meetings.

Carolus S. Riley, CMC/MMC

Council Clerk

Please be advised that the City Council will embrace public participation to the maximum extent while still adhering to the occupancy limitation and social distancing guidance per executive order by the Governor and the Attorney General’s Memo concerning the Open Meetings Law.

In accordance with the Americans with Disabilities Act, if you need special assistance,       please contact City Council Office at (318) 329-2252 describing the assistance that is necessary.

AGENDA

City of Monroe

            LEGAL & REGULAR SESSION – SEPTEMBER 22, 2020, 6:00PM

                        CITY COUNCIL CHAMBERS CITY HALL

                 I:  ROLL CALL AND DECLARE QUORUM:

               II:   INVOCATION & PLEDGE OF ALLEGIANCE – MAYOR ELLIS:

              III:   COMMUNICATIONS & SPECIAL ANNOUNCEMENTS:

                1. Mr. Harvey

                2. Mrs. Ezernack

                3. Ms. Woods

                4. Mr. Marshall

                5. Mrs. Dawson

                6. Mayor Ellis

IV: APPROVE MINUTES OF THE LEGAL AND REGULAR SESSION OF SEPTEMBER 8, 2020:   

                   (Public Comment)         

 V: PRESENTATION:

NONE.

         VI: PUBLIC HEARINGS:

           NONE.

      PROPOSED CONDEMNATIONS:

      Public Comment:

      NONE.

VII: ACCEPTANCE OR REJECTION OF BIDS:

        (Public Comment)

    None.

 VIII: RESOLUTIONS AND MINUTE ENTRIES:

 1. Council:

               Public Comment:

(a) Adopt a Resolution approving the appointment of Councilman Douglas Harvey to the Board of Directors of the I-20 Economic Development Commission, and further providing with respect thereto. (Harvey)

(b) Adopt a Resolution appointing Kema Dawson to the Monroe Capital Infrastructure Commission, and furtherproviding with respect thereto. (Harvey)

          2. Department of Administration:

    Public Comment:

(a) Adopt a Resolution authorizing the purchase of annual renewal licenses for Microsoft Office 365 with audio conferencing from the Louisiana Procurement Contract # 4400008009 and further providing with respect thereto.

(b) Adopt a Resolution authorizing the Mayor to renew AIG Insurance for the Monroe Transit System and further providing with respect thereto.

3. Department of Planning & Urban Development:              

              Public Comment:

    None.

4. Legal Department:

    Public Comment:

    None.

          5. Mayor’s Office:

              Public Comment:

(a) Adopt a Resolution approving and authorizing a Cooperative Endeavor Agreement between the City of Monroe and the Friends of Chennault Aviation and Military Museum as per the attached agreement and further providing with respect thereto.

(b) Adopt a Resolution authorizing Mayor Friday Ellis to execute a Cooperative Endeavor Agreement with the Ouachita African American Historical Society/Northeast Louisiana Delta African American Heritage Museum and further providing with respect thereto.

6. Department of Public Works:

    Public Comment:

(a) Adopt a Resolution accepting the bid from ETA Transit for an Infotainment System and further providing with respect thereto.

(b) Adopt a Resolution authorizing the purchase of 3 ADA Bus for the Monroe Transit System from the LaDotd Contract #4400020163 and further providing with respect thereto.

(c) Adopt a Resolution accepting the bid from Mode Shift, a Mobile Ticketing Solution System, and further providing with respect thereto.

7. Department of Community Affairs:

    Public Comment:

    None.

8.  Police Department:

               Public Comment:

(a) Consider request from the Monroe Police Department for Council approval to purchase police units. The department wants to purchase fourteen (14) vehicles (including equipment) for a total of $364,022.40.  The purchase would be made from the Capital Account, attached is a breakdown of the cost.

          9.  Fire Department:

     Public Comment:

     None.

      10. Engineering Services:

              Public Comment:

(a) Adopt a Resolution accepting the base bid of Patrick Electric, LLC, in the amount of $160,440.00, for the tower at Bienville Intersection Improvements Project, and further authorizing Friday Ellis, Mayor, to enter into and execute a contract for said work.

(b) Adopt a Resolution accepting the base bid of Don M. Barron Contractor, Inc., in the amount of $152,250.00, for the Fulton Drive Water & Sewer Improvements Project, and further authorizing Friday Ellis, Mayor, to enter into and execute a contract for said work.

(c) Adopt a Resolution authorizing the Purchasing Manager to advertise for bids on the North 18^th Street Rehabilitation Project.  The estimated cost of this project is $646,715.25.  The DBE Goal is ______% and source of funds Capital Infrastructure Sales Tax Street Funds.

(d) Adopt a Resolution authorizing Friday Ellis, Mayor, to execute Change Order No. Three (3) to the Grammont Tank Rehabilitation Contract, between the City of Monroe and Utility Service Co., Inc., for an increase in the contract time of 15 days and further providing with respect thereto.

(e) Adopt a Resolution authorizing Friday Ellis, Mayor, to execute Change Order No. Two (2) to the Davis Drive Drainage Improvements Contract, between the City of Monroe and C W & W Contractors, Inc., for an increase in the contract amount of $150,631.53 and in increase in the contract time of 163 days and further providing with respect thereto.

(f) Adopt a Resolution authorizing Friday Ellis, Mayor, to execute Change Order No. One (1) to the Parkview & Ruffin Drive Water Main Replacement Contract, between the City of Monroe and Jabar Corporation, for an increase in the contract amount of $22,470.00 and further providing with respect thereto.

(g) Adopt a Resolution authorizing Friday Ellis, Mayor, to execute Change Order No. One (1) to the Calypso Street Water Line Rupture Repairs Contract, between the City of Monroe and McLemore Service Contractors, LLC, for an increase in the contract amount of $17,601.80 and an increase in the contract time of15 days and further providing with respect thereto.

BREAK IF NEEDED:

   IX: INTRODUCTION OF RESOLUTIONS & ORDINANCES:

          Public Comment:

(a) Introduce an Ordinance amending provisions of Chapter 4 (Alcoholic Beverages) to remove the Class F Alcohol License and further providing with respect thereto. (Admin.)

X: RESOLUTIONS AND ORDINANCES FOR SECOND READING AND FINAL     ADOPTION AND SUBJECT TO PUBLIC HEARING:

Open Public Hearing/Public Comment/Close Hearing:

(a) Finally adopt an Ordinance adopting and amending the Zoning Map for the City of Monroe, Louisiana to rezone a ±14.7-acre tract of land presently located in Ouachita Parish from OS, Open Space and B-4, Heavy Commercial to R-4, High Density Multi Family Residential to construct a high density, multi-family development, and is more particularly described as follows:  Lot 1 of the Reserve City Center Resubdivision - APPLICANT: James Moore III (MA 104-20) 1700 Block of Bienville Drive – (P&Z)

  XI: CITIZENS PARTICIPATION:

XII: ADJOURN.